Warehouse
Compliance software for warehouse recruitment agencies.
Volume is the compliance problem. Two hundred workers on a site means two hundred files, and the checks are the same either way.
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Warehouse supply is a volume business, and volume is what makes the compliance hard. The individual document set is shorter than in care or education, but it is multiplied across hundreds of workers, high turnover and sites that scale up and down with a season.
It is also the sector where labour supply is most scrutinised. Certain kinds of labour provision are licensed, and the chain between the worker and the end client can run through more than one business — which makes the question of who checked what, and who can show it, both harder to answer and more likely to be asked.
The file
What a warehouse file has to hold
- Right to work, and any time limit on it
- Licensing where the labour provision requires it
- Site inductions and health and safety briefings
- Equipment tickets, where a role needs them
- Agency worker rights information
- Assignment details and the terms agreed with the worker
AgencyOptix records each of these as a dated item with its own expiry. It does not carry out the check.
The problem
What makes warehouse compliance hard
Hundreds of files, one standard
The check does not get simpler because there are more of them. A process that depends on a person remembering to look at a folder fails at scale long before anybody notices, and the failures are invisible until an inspection samples them.
Turnover that outpaces the paperwork
Workers arrive and leave in numbers, often within a single season. The gap is always at the start — somebody on their first shift whose evidence has not been filed — and at scale that gap is permanently occupied by somebody.
Time-limited permission that quietly runs out
Where a right to work is time-limited, it has to be checked again before it expires. At volume, that is not a thing a person tracks; it is a thing a system has to raise, because nothing about the worker changes on the day it lapses.
Labour that reaches the site through layers
Warehouse labour frequently passes through more than one supplier. Where the licensing obligations sit, and who holds the evidence, is harder to answer than it looks — and the end client will ask you rather than the chain.
The answer
How AgencyOptix helps
Time-limited permission that quietly runs out
Right to work is recorded as what was seen, by whom and on what date, with any time limit tracked so the re-check is raised before it lapses rather than found afterwards.
Right to work checksHundreds of files, one standard
The compliance position across the whole book is visible in one place, so a sample of two hundred files is a view rather than an exercise.
Compliance dashboardTurnover that outpaces the paperwork
Every worker has one record that starts at registration and carries its own dates, so onboarding at volume is the same process as maintaining the file rather than a separate scramble.
Candidate recordsLabour that reaches the site through layers
Placements are recorded against the client they were supplied to, with the terms that applied, so who was supplied where — and under what — is a record rather than a reconstruction.
Clients & placements
Who it is for
The people doing this job
Industrial consultants
Filling shifts at volume into sites whose demand changes week to week.
assignmentOn-site account managers
Running a workforce at a client's site, where the client treats your compliance as theirs.
Compliance teams
Maintaining a standard across hundreds of files that are constantly turning over.
compliance fileWarehouse workers on your books
Often placed quickly, sometimes with time-limited permission to work.
worker
Questions
What warehouse desks ask
- Does AgencyOptix carry out right to work checks?
- No. It records the check you carried out — what you saw, who saw it and on what date — and tracks a time-limited permission so the re-check is raised before it expires. The check itself stays with you and the Home Office guidance you follow.
- Can it cope with several hundred active workers?
- It is built around multi-branch agencies and a compliance view across the whole book, which is the case volume creates. What it will not do is make a thin process survive scale — it makes the gaps visible rather than closing them for you.
- Does it handle GLAA licensing obligations?
- It holds the records and the evidence. Whether your labour provision is licensable, and holding the licence itself, is a matter for your business and the regulator rather than something software determines.
- Can we see compliance per site or per client?
- Yes. Placements are recorded against the client and site they were supplied to, so the position can be read per account rather than only across the whole book.
- Does it run payroll for temporary workers?
- No. Timesheets are captured and approved in AgencyOptix; payroll, invoicing and umbrella arrangements sit outside it.
Keep reading
One file per worker, and the dates watched for you
Candidates, clients, placements and the compliance behind them, for warehouse desks.
14 days free access · no card needed