UK Recruitment & Staffing Compliance Software
Market-leading infrastructure for recruitment agencies.
Candidates, clients and compliance — everything you need to run a compliant agency, in one platform.
Candidates, clients & compliance records in one place
Automated right-to-work & DBS renewal alerts
Role-based access across every branch
See it in action
Software your consultants will actually want to use
No PDFs, no shared spreadsheets. One dashboard for what needs attention today, across every branch.
Dashboard
Overview across all branches
Overdue compliance checks
2
Agency-wide
Open incidents
0
All clear
Active placements
31
Across 3 branches
Timesheets pending
5/40
Due Friday
Needs attention
View allRight-to-work check expires in 7 days
Amara Osei · North Branch
DBS renewal due in 10 days
Callum Reid · North Branch
Timesheet awaiting approval
South Branch
Client review due in 3 weeks
East Branch
Compliance
Recent activity
- Amara Osei submitted a timesheet for w/c 3 Aug20m
- Callum Reid completed onboarding compliance checks4h
- Grace Nwosu updated the placement record for South Branch1d
Dashboard view · demo data
Why switch
Built to fix what actually goes wrong
The gaps that cause missed renewals, duplicate records and last-minute timesheet chaos — closed.
Today, without a system
With AgencyOptix
Right-to-work and DBS renewals tracked in spreadsheets — until one gets missed
Renewal dates tracked automatically, with alerts before they lapse
Compliance and registration forms scattered across paper and email threads
Digital compliance forms, submitted and searchable in seconds
No live view across branches — problems surface days later
One dashboard shows every branch's open issues, right now
Timesheets chased and rebuilt from scratch every week
Timesheets submitted once, approved in a click, role-based throughout
Candidate files, client records and timesheets living in different systems
Every record — candidates, clients, timesheets — in one shared platform
Included with every plan
Everything the platform gives you
Eight modules, one set of records. What consultants log in a form shows up on the dashboard, the timesheet and the report — automatically.
Placements
A live register of every placement you run.
- Placement profile, client and candidate in one place
- Switch between an all-branches view and a single branch's workspace
- Role-based visibility, so consultants only see the desks they work on
Timesheets
Build and approve timesheets without a spreadsheet.
- Digital timesheet submission and approval, branch by branch
- Permission-gated editing for branch managers and payroll
- Temp and permanent placements tracked side by side
Calendar
Compliance renewals, reviews and bookings, together.
- One calendar across every branch, filterable by consultant or type
- Upcoming right-to-work and DBS renewals surfaced automatically
- Event details link straight through to the candidate or client record
Candidates
A single record for every candidate on your books.
- Right-to-work, DBS and qualification expiry tracked per candidate
- Placement history and client feedback kept together
- Risk flags surfaced on the dashboard the moment they're logged
Forms & Records
Digital forms built for compliance and audit.
- Drag-and-drop form builder for registration and compliance checks
- Draft and submitted records tracked separately, so nothing goes missing
- A searchable record library for every form ever submitted
Clients
Keep every client relationship compliant and on record.
- Contracts, rate cards and account owners tracked per client
- Role-based access from Consultant to Branch Manager
- Client profiles linked directly to placements and bookings
Incidents
Complaints and incidents, handled properly.
- Structured incident capture from first report to close-out
- Notes, outcomes and follow-ups attached to a single record
- Trends surfaced so recurring issues don't go unnoticed
Reports
Everything an auditor or client asks for, ready to export.
- Compliance and placement roll-ups across every branch
- Filter by branch, date range or category in seconds
- Built from the same records consultants already enter — nothing re-keyed
How it works
From kick-off to live, in four steps
We handle the rollout so your team can focus on the desks, not the setup.
Kick-off
We walk through the rollout plan together, so your team knows exactly what to expect and when.
Discovery
We look at your branches, your current records and your processes, so the platform is set up to match how you actually work.
Configure
We set up your branches, clients, roles and permissions, so the platform is ready to use from day one.
Train & deploy
We train your team, run final readiness checks, and support you through your first weeks live.
Built the right way
Trust and compliance, not an afterthought
- Built for UK recruitment regulation
- Designed around the standards that govern the Conduct of Employment Agencies Regulations.
- REC-aligned recordkeeping
- Compliance and placement records structured around the evidence auditors ask for.
- GDPR-conscious by design
- Role-based access keeps sensitive candidate records need-to-know, not open to the whole team.
- Role-based access, built in
- From Consultant to Branch Manager — permissions that match how agencies are actually run.
Pricing
One license. Every branch you run.
One license per company, billed annually — everything included. No per-branch fees and no per-seat maths — add consultants and branches as your agency grows.
AgencyOptix License
£2,199
/ license / year · excludes VAT
Get startedRunning a larger agency? Talk to us about a bespoke rollout.
Everything included
- Unlimited candidates, clients & placement records
- All 8 platform modules included
- Product updates included
- Secure cloud storage included
- Timesheets, Calendar & Forms & Records
- Email support
Ready to bring order to your agency operations?
Talk to us about moving your desks onto AgencyOptix — most teams are up and running within a week.
Book a 15-min demo