Security
Compliance software for security recruitment agencies.
A licence is not paperwork here. Supplying somebody to work unlicensed is an offence, not an audit finding.
14 days free access · no card needed
Security is the sector where the document is the permission. Licensable security work requires the individual to hold a valid licence, and supplying somebody to carry out that work without one is a criminal matter rather than a contractual one.
That raises the stakes on something every agency struggles with: an expiry date buried in a file. In most sectors a lapsed document means an awkward conversation with a client. Here it can mean an offence, and the agency is not a bystander to it.
It also makes the record worth more than the reassurance. An agency that can show what licence it saw, when it saw it and when the licence runs out is in a different position from one relying on a consultant remembering a conversation, and that difference only becomes visible at the point it matters most.
The file
What a security file has to hold
- SIA licence number, sector and expiry
- Right to work, and any time limit on it
- Training and qualifications behind the licence
- Screening to the standard a client requires
- Site and client-specific briefings
- Assignment instructions and acknowledgement
AgencyOptix records each of these as a dated item with its own expiry. It does not carry out the check.
The problem
What makes security compliance hard
An expiry date with legal weight
A licence that lapses does not merely make a worker non-compliant, it makes the work unlawful. The date matters in a way that a training renewal does not, and it has to be visible to the person making the booking rather than only to compliance.
Licences are sector-specific
A licence authorises particular activity. A worker licensed for one kind of security work is not automatically able to do another, and a desk that treats 'licensed' as a single status will eventually place somebody into work their licence does not cover.
Last-minute cover into licensed work
Security runs on cover at short notice, and the pressure to put somebody on a gate tonight is exactly when a licence check gets skipped. The sector with the least room for an unverified placement has the most of them.
Screening standards set by the client
Many clients require screening to a particular standard on top of the licence, with its own evidence and its own period. Meeting it for one client does not mean meeting it for the next.
The answer
How AgencyOptix helps
An expiry date with legal weight
The licence sits on the candidate record with its number, sector and expiry, so the date is on the record the consultant is looking at rather than in a folder compliance keeps.
Candidate recordsLast-minute cover into licensed work
The compliance position is visible at the point of placing, so cover arranged at nine at night is still arranged against a record that shows what has lapsed.
Compliance dashboardScreening standards set by the client
Client records hold what each client requires alongside the placements you have made, so a standard met for one contract is not assumed for another.
Clients & placementsLicences are sector-specific
What was checked, by whom and when is held as a trail that can be produced, which matters more here than in sectors where the worst outcome is a lost shift.
Audit trail
Who it is for
The people doing this job
Security consultants
Arranging cover at short notice into work that cannot lawfully be done without a valid licence.
assignmentCompliance managers
Owning licence expiry across a book of workers where the date carries legal weight.
document expiryOperations and control room staff
Deploying people to sites and needing certainty that the deployment is lawful.
Officers on your books
Holding a licence for particular activity, with a renewal they may not be tracking.
worker
Questions
What security desks ask
- Does AgencyOptix check licences against the SIA register?
- No. It does not carry out or verify any check. It records the licence you saw — number, sector and expiry — and tracks the date. Verifying a licence against the register stays part of your process.
- Can it stop us placing somebody whose licence has lapsed?
- It makes the position visible at the point of placing, which is where the decision is made. The decision itself stays with your consultant — the obligation sits on the agency, and software should not be the thing that appears to carry it.
- Can we record which licence sector a worker holds?
- Yes. The licence is recorded with its sector and expiry rather than as a single compliant or non-compliant flag, so placing into work a licence does not cover is visible rather than hidden.
- Can we record client screening standards?
- Client records hold what each client requires alongside your placements with them, so a standard met for one contract is not carried over to another by assumption.
- Does it handle payroll for officers?
- No. Timesheets are captured and approved in AgencyOptix; payroll, invoicing and umbrella arrangements sit outside it.
Keep reading
One file per worker, and the dates watched for you
Candidates, clients, placements and the compliance behind them, for security desks.
14 days free access · no card needed